Big events such as concerts, festivals, long weekends and major sporting fixtures are some of the best reasons to travel. They can also be some of the hardest trips to plan if you do not think ahead.
From booked out accommodation to heavy traffic and higher prices, event travel comes with challenges. With the right planning, you can enjoy the event while staying somewhere comfortable, well located and good value.
This guide covers how to plan your accommodation and travel so your event getaway runs smoothly from start to finish.
How to Choose a Base Near Event Venues Without Overpaying
Staying right next to an event venue is convenient but it is often the most expensive option. In many cases, you can save money and avoid crowds by staying slightly further away.
Smart alternatives include nearby suburbs or towns within a short drive or public transport trip. Areas with reliable bus, train or ferry access can be just as practical as central locations.
For example, if you are attending a concert in a city centre, look for accommodation in neighbouring areas with direct transport links. For festivals or major events in popular destinations, nearby towns often offer better value and easier access.
Holiday homes offer better value for groups. When traveling with friends or family for events, holiday homes often provide more space and amenities per dollar than booking multiple hotel rooms. Splitting the cost of a well-located property with parking and a full kitchen can cut accommodation costs in half while improving your overall experience.
Accommodation Timing Rules: When to Book and When Waiting Can Work
Knowing when to book is one of the most important parts of planning travel around big events.
Book early if
- The event has limited tickets and is likely to sell out
- The dates fall during school holidays or long weekends
- The destination has a small supply of accommodation
In these situations, prices usually increase closer to the event and availability drops quickly.
Waiting can work if
- The event runs over multiple days
- You are flexible on location
- You are travelling outside peak season
Waiting usually does not work if
- The event attracts national or international crowds
- Flights and transport options are already limited
- There are only a small number of places to stay nearby
A simple rule to follow is this. If event tickets sold out quickly, accommodation will too.
Travel Timing Tips to Avoid Traffic and Crowds
Traffic and transport delays are common around major events, especially on arrival and departure days.
Before the event, aim to arrive earlier in the day or even the day before. This gives you time to settle in and avoids peak congestion. Always check road closures and public transport schedules in advance.
After the event, consider staying an extra night if possible. Leaving the next morning can be far less stressful than trying to travel immediately after a concert or festival finishes.
Choosing accommodation outside the busiest areas can also make getting in and out much easier.
What Features Matter When Travelling for Events
When booking accommodation for event travel, certain features can make a big difference to your overall experience.
Look for places that offer off street parking, especially if you are driving. Late or self check in is important for events that finish late in the evening. Easy access to public transport is helpful if you want to avoid driving altogether.
If you are travelling with friends or family, multiple bedrooms and comfortable living spaces add real value. They give you somewhere to relax before and after the event rather than feeling cramped.
Holiday homes are particularly well suited to this style of travel, offering flexibility that is hard to match with standard accommodation.
Quick Checklist Before Locking In Your Stay
Location:
- Check the distance to the venue beforehand
- Confirm transport options for event hours
- Check your area for a safe late-night return
Booking details:
- Confirm if the check-in/out times work with your schedule
- Read through the cancellation policy
- Make sure the guest capacity matches your group
Property features:
- Parking confirmed for your vehicles
- Late access available
- Adequate beds for your group
- Kitchen and laundry if needed
Financials:
- Total cost including all fees are clear
- Payment plan is understood
- Check reviews, especially from event-goers
Making Event Travel Work for You
Successfully planning accommodation around major events comes down to booking early for high-demand situations, choosing locations based on real transport connections rather than just proximity, and prioritising features that actually improve your event experience.
The right accommodation transforms an event trip from logistically stressful to genuinely enjoyable. A well-located holiday home with proper amenities gives you the space and comfort to focus on the experience you came for.
Whether you’re planning for a summer festival, a touring concert, or a major sporting event, these principles will help you secure accommodation that enhances rather than complicate your weekend.
